How To Boost Office Productivity

How To Boost Office Productivity

How To Boost Office Productivity

Procrastination in the workplace is continuing to cost employers billions. In the US, the average employee spends 34 minutes each day procrastinating during work hours.

With the typical office distractions such as chatting about events occurring outside of work, companies have long had their work cut out on getting the most from their employees. Technological advances and the rise of social media have also contributed to hindering staff productivity levels.

However, there are several simple ways a business can make sure they are getting the most out of their most valuable assets.

Promote Healthy Living

The Centers of Disease Control and Prevention have found that males who are a healthy weight take on average two less sick days each year than those who are overweight.

Recruiters Anderson Frank recently made some new additions regarding their employee wellness benefits following interaction with their workforce. This included an improved nutrition plan. “Employee health is at the heart of our HR commitments,” says CEO James Lloyd-Townshend.

“In our latest employee satisfaction survey, our staff told us that they would like to eat healthier and be more active in everyday life. The health and well-being of our employees is hugely important to us. With that in mind, we have implemented a world-class training and nutrition plan that includes company challenges and rewards for our team.

“To promote a healthier work-life balance, we’ve also introduced summer working hours. To reward our employees for their ongoing hard work, we’re trialing a 3.30pm finish on a Friday, allowing our staff to enjoy an extra two hours of their weekend.”

By introducing key wellness benefits into the package that is on offer to colleagues, a business can also ensure that morale is high.

Be Goal Orientated

Every business must have targets that employees must strive to achieve. If an employee is not set a specific target they are more inclined to procrastinate. By providing them with an end goal, it will keep them focused on the task at hand.

It’s important to follow the SMART template when setting goals. You must be specific, informing employees of what is expected from them. The targets must also be measurable so they are easily tracked. Making goals attainable keeps colleagues focused and motivated. If you set goals that are unrealistic – either too high or low – then it can have a negative effect on productivity.

It’s also important that they are relevant and line-up with the company’s overall strategy. Finally, the goals should be time-bound. Allow your employees sufficient time to achieve the aim.

The end reward can vary. Some companies offer financial incentives, while others offer the chance to work a shorter shift. Whatever the reward, having clear goals is certain to improve productivity levels in a team.

Appealing Office Space

While some companies have adopted an office pet, Adobe decided a climbing wall was a great introduction to the workplace. Google has gone one better and created what some call the adult’s Disneyland. Their Dublin office has a golf putting green to keep staff entertained, while Zurich Google includes a fireman pole and a hammock-filled workplace. Tel Aviv’s office includes a Lego room to name just a few of their innovative designs.

Chris Dawson, Director of 6th Door Ltd, agrees that Google has developed a great environment for their staff, but believes that there is no one size fits all. “Uniformity is born from Victorian ways,” he says. “The factory process of desks all in a line is quickly disappearing. Even the office is becoming a thing of the past in many industries.

“A workspace should be big, bright and airy, with plenty natural daylight to help create a convivial atmosphere. Happy people produce the best results.”

Obviously, not every company can go to the extremes that Google has. However, the color of an office can have a big impact on productivity levels. White surprisingly is advised against, according to a University of Texas study, while grey should also be avoided. “White doesn’t help us be productive,” researcher Nancy Kwallek told Fast Company. “There have been studies that asked worker preference about environment and color, and the majority felt they liked to work in a blue or blue-green environment.”

Having the chance to stand during your everyday routine also helps to keep employees more alert. As well as this, sitting for prolonged periods could lead to health issues. This has led to an increase in offices including adjustable desks for colleagues.


It’s clear productivity levels are key to a successful business. Therefore, employers should follow these simple steps in a bid to get the best out of their employees. A happy team can drive results and help you continue to strive and grow.

Jamie Roberts
[email protected]

Jamie Roberts is a freelance writer from the UK who specializes in work culture and sport. He is an avid soccer fan and appreciates a good pizza! You can follow Jamie on Twitter.